Set up the System Tables- Before entering employees, set up all Departments, Job Titles, and Unions in the System Tables.
- Technical->System Tables, select the appropriate table.
- Table window will open. Select the first empty field in the Value column to begin typing (one entry per line)
- When all entries have been made, press Save.
Add a new employee- Go to the Employee Hub, then File-> New Employee
- Enter the employee's information.
Edit Employee Information- Demographics Tab
- SSN is required
- Enter employee address and phone
- Spouse is optional
- Work Information Tab
- Select Department, Job Title, and Union from the drop down menus
- Select the Hire-in Date and Probation Ends dates from the drop down calendars or type the date in the fields using format mm/dd/yyyy.
- Hours Per Work Day and Hours Per Pay Period are formatted in hours:minutes. Type in the appropriate number, or use the arrows.
- Use arrows to indicate hours and minutes.
- Part-time- left-click in the box to indicate that the employee is part-time
- Pay Rate/Salary: Employees paid hourly should indicate their hourly rate. Salaried employees should indicate their yearly rate.
- Select the appropriate Pay Type from the drop down, Hourly or Salary.
- User IDs Tab
- Select the employee's JIMS User ID from the drop down
- Employee must have a valid User ID listed in the security table in JIMS
- Indicate their User ID to save the new employee.
- Hours Tab
- New employee info must be saved before adding/importing hours.
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