Reports- Access Reports from the Print menu on the Main screen or from the Reports icon
- All reports can be printed and/or saved
- To print the report, press the Print button
- To save the report on the computer, press the Copy button and paste the report into a program such as Microsoft Word, and save it.
Employee Report - Provides a list of employees and their information including:
- Social Security Number
- Address and Phone Number
- Title, Department, and Union
- Hire Date and Probation End Date
- Hours Per Week and Part-Time Status
- Pay Rate (Hourly and Overtime) and Salary if applicable
Run the Employee Report - Select the order that the data is displayed in the report by using the Sort By drop down menu
- Social Security Number
- Name
- Union
- Job Title
- Department
- Check the Exclude Terminated Employees box for the report to display only active employees
- If the box is left unchecked, the report will display ALL employees
- Check the Close This Window After Run box to close the this window when the user presses the Run button.
- Press the Run button.
- Report window will open .
- Provides list of employees with totals of their hours worked during a specified time period as well as totals of the employees Paid Leave Hours
- Hours Type- Displays types of hours worked/used and Paid Leave types
- Period Ending- Displays dates on which the employee has hours
- Earned Hours- Displays the amount of Paid Leave hours that the employee has earned
- Hours Used- Displays the amount of hours worked/used and the hours of Paid Leave used during the specified time period
- Hours Balance- Displays the balance of Paid Leave hours that the employee has not used
- Pay Rate/Salary- Displays the Hourly and Overtime or Salary pay rates, and the amount of pay calculated for each date worked and Paid Leave hours used
Run the Employee Hours Report - Select Report Begin and Report End dates from the drop down menus
- Use can also use the single drop down to the right for some preset date range options
- Select Print Detail Hours for the report to display the date and hours employee worked
- If this is not selected, the report will only display the totals for the Paid Leave hours
- Select Page Break on User for the report to display each employee on a separate page
- Selecting Exclude Salary Information changes the report to no longer display any pay rates or pay amounts
- Select option from the Sort By drop down will sort the data in the report by:
- Social Security Number
- Name
- Union
- Title
- Department
- Press Run
- Report window will open
Time Clock Report
- Provides a list of Clock In and Clock Out times from Time Clock during a specified date range
Run the Time Clock Report - Select Clock In Begin and Clock In End dates from the drop downs
- Use can also use the single drop down to the right for some preset date range options
- Select the employee's User ID from the User ID drop down menu
- Selecting *ALL in the User ID drop down will run the report for all employees that have used the Time Clock
- Selecting Page Break on User will display each employee on a separate page
- Press the Run button
- Report window will open
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