NAS versioning backups

Create a short-term versioning backup of data stored on your NAS

The GAL Imaging Online Backup Service offers several advantages over other types of backup, such as near-real-time coverage rather than once a day, by continuously mirroring your PC JIMS Imaging document files. Deleted documents are not mirrored, so we can help you restore something you accidentally delete. But all other changes, including modification or corruption of a file, will also exist in the online backup copy. On such occasions, access to an older copy/backup of your image files, as could be obtained from an out-of-rotation weekly, quarterly or annual backup would be required. See our guidance on prudent backup procedures on how to create and maintain such backups using your Imaging backup tapes.

Another Imaging backup option available to counties who store their Imaging data on a NAS purchased through Goodin Associates is to use the NAS itself to create and maintain a short-term versioning backup. This sort of backup works by taking a snapshot of your data, then recording consequent changes to that snapshot. This would create a backup from which modified or corrupt Imaging data could be restored to a prior version.

Setup a daily snapshot on your NAS

Setup will depend on the Operating System level of your NAS. To find which OS your NAS is running,...

  1. Log into your NAS admin console.

    1. Locate your NAS IP address on your GAL PC by clicking on the “Imaging Server Status” menu option. 
    2. Copy the IP address into your browser address bar and append (without quotes) “/admin”
    3. If you do not know your login/password, call GAL support.
  2. Older ReadyNAS systems with OS level 4.xxx will show the following:

  1. Newer ReadyNAS systems (ReadyNAS 2120 series) will look different.  The following is from OS level 6.xxx:

  1. Follow the steps below for your OS level.

If you are running ReadyNAS 4.2.xxx

  1. Once logged in to your admin panel, click the “Volumes” menu (left of screen).
  2. Click the “Snapshot” tab in the middle of the Volumes page.
  3. Set the following:
    1. Check the “Take snapshot evey” box.
    2. Select “24 hours” from the drop-down menu.
    3. Set “hours between” to “17:00 and 17:00” to run at the close of business day.
    4. Check all weekdays – Monday through Friday
    5. Set “lasting” to 8 to cover eight hours, (9:00-17:00).
  4. Click “Save”.
  5. Your NAS will now take a snapshot every weekday, once a day, of the changes that were made to data on your NAS from 9AM to 5PM. This is a basic configuration. If your staff scan outside this time range, modify the settings to meet your needs. Note that the ReadyNAS 4.2.xxx restricts you to 10 GB for snapshots. Older data will be overwritten once the space allocated for snapshots gets used.

If you are running ReadyNAS 6.xxx or higher

  1. Click the “Shares” menu option at top
  2. Identify and locate your “Imaging” directory
  3. If snapshot has already been setup, you will see the number of snapshots already taken and the approximate length of time they cover. No further action required unless you want to modify your snapshot settings.
  4. To setup snapshot:
    1. Click the Shared Folder box.
    2. Click the “Settings” option.
    3. Check the “Continuous Protection” box.
    4. At “Interval”, select “Daily”.
    5. Click “Apply”, and then “OK”.
  5. Your NAS is now configured to take daily snapshots.

Data restoration

Data restoration in the event of a data loss, whether restored from tape, from a NAS snapshot, or from a GAL ONLINE BACKUP, is a billable service. 

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