Electronic citations will appear in the Clerk’s inbox and will remain
until they are approved. Complete the following steps to approve and process an
E-Citation in PCJIMS.
1. Open
the Inbox > Expand the “E-Citation” folder (click on the +)
a. Select
the case # and double click to open the Document Review/Summary screen
2. Document
Review window opens > Select the Complaint
tab
a. Approve
each complaint by checking the
“approved” box.
b. To
edit the Record Sheet entries > right click on the line below it and select
edit.
3. Save
or Reject
a. Save
to process the citation. If it is rejected, it will not be processed and will
not show up in the Clerk’s in-box.
b. If
the system locks up, print the ticket > reject > manually create the case
in PC JIMS.
4. “Add” screen appears. Verify information.
a. The
following information must be included for the system to process the citation.
·
Litigant Tab: Litigant’s Name, Address, Driver’s
License
·
Case Tab: Arrest Date, Arresting Agency, Arresting
Officer
·
Hearing Tab: Hearing Date, Time, Hearing
Type
5. Save
> Case # Added > OK
6. Receipt
New Bond Message > Save> OK
7. Bond
Screen > Save/Close Screen
8. Edit
Charge and Disposition Screen > Save
a. Yes
– If error message “Record Sheet Entry Made” > OK > Save
9. Add
a Case Message> OK > Save (Repeats for multiple complaints)
10. In-Box
> OK
11. Documents
Imported > OK
a. This
screen will appear multiple times if there are multiple complaints.
12. Exit
or minimize the In-Box
Setting View Preferences
The “Submit E-Citation” folder
preferences can be set so the folder remains open at all times. To set this
preference, open the in-box and select View > Submission Types >
E-Citation.
Ticket History
· New
tickets appear in the in-box until they are approved and processed.
· Users
may select their history preference by selecting Edit > Preferences >
Show History > Check a preference
Note:
·
If a ticket appears in the Clerk’s service
provider folder (i.e. APS or digiTICKET), but does not appear in the PCJIMS
in-box, contact GAL.
