Employee Management: Setup (initial and subsequent)

Set up the System Tables

• • Before entering employees, set up all Departments, Job Titles, and Unions in the System Tables.

• 1. Technical->System Tables, select the appropriate table.

• 1. Table window will open. Select the first empty field in the Value column to begin typing (one entry per line)

• 1. When all entries have been made, press Save.

Add a new employee

• 1. Go to the Employee Hub, then File-> New Employee

• 1. Enter the employee's information.

Edit Employee Information

• 1. Demographics Tab

     1. SSN is required

     2. Enter employee address and phone

     3. Spouse is optional

  2. Work Information Tab

• • 1. Select Department, Job Title, and Union from the drop down menus

    2. Select the Hire-in Date and Probation Ends dates from the drop down calendars or type the date in the fields using format mm/dd/yyyy.

    3. Hours Per Work Day and Hours Per Pay Period are formatted in hours:minutes. Type in the appropriate number, or use the arrows.

       1. Use arrows to indicate hours and minutes.

• • 1. Part-time- left-click in the box to indicate that the employee is part-time

    2. Pay Rate/Salary: Employees paid hourly should indicate their hourly rate. Salaried employees should indicate their yearly rate.

    3. Select the appropriate Pay Type from the drop down, Hourly or Salary.

• 1. User IDs Tab

     1. Select the employee's JIMS User ID from the drop down

        1. Employee must have a valid User ID listed in the security table in JIMS

• • 1. Indicate their User ID to save the new employee.

• 1. Hours Tab

     1. New employee info must be saved before adding/importing hours.