PC JIMS/iSeries User IDs

KB article ID:5002 (permalink)

Create a new User in the iSeries

• 1. Log into an iSeries (green screen) session (administrative clearance required) - NOTE, where we say "enter" your screen may be the Ctrl key

1. Go to WRKUSRPRF *ALL

   • Put a 3 beside an existing user ID with authorities similar to the user you want to create, and enter.

   • At 'User Profile', type the new user ID. We recommend using the person's initials

   • At 'User Password', type the new user's password

   • At 'Text Description', type the new user's full name

   • Press F10

   • Page down once

   • At 'Special Authority', type *USRCLS and blank out subsequent fields up until Special Environment (leave that value), then hit enter

   • Enter again to create the new user

Setup/modify User Security Table settings in PC JIMS

1. Log in to PC JIMS (administrative clearance required)

2. To set up a new user in the Security Table

   • Go to Technical/System Tables/Edit Security Table

   • At lower left yellow box, enter the new user ID and click Add

   • Right click on an existing user ID (with authorities similar to the user you want to create), and click Copy.

   • Right click on the new user ID (far right column), and left click Paste

   • Modify the new user ID authority settings as needed.

   • Click Save when done.

3. To modify an existing user

   • Locate the user ID you wish to modify across the top row

   • Modify the user's settings as needed

   • Click Save when done.

Setup/modify User ID printer assignments in PC JIMS

1. Log in to PC JIMS (administrative clearance required)

2. Go to Technical/System Tables/Edit Printer Assignments

   • Scroll to the very bottom of the table. 

   • Click on the blank box at bottom of the Workstation column.

   • Type a Workstation or User ID, e.g. DSP10 or JDG, in that box, and press your Tab key

   • Select a specific printer for each print field, or copy all from an existing setting.

     1. To copy, right click in the box to the left of a User ID or Workstation ID that's been completed, and click Copy

     2. Then, right click in the blank box to the left of your new Workstation or User ID, and click Paste

        1. Click Save at bottom.

Set up/modify Users in Imaging

1. Log in to PC JIMS Imaging (administrative clearance required)

2. Your Admin login must be assigned to the group to which you want to set up/modify a user

   1. You can only add/modify users to/within your group.

3. To add a new user

• • Go to Technical/Users

  • Go to File/Import JIMS Users

  • Locate the user ID in the far left column, check the Import box, and click Import

  • Click on an existing user ID (with authorities similar to the user you want to create), and note their User group

  • Click on the new user ID and change their User group accordingly, e.g. judges should be in the "Judge" User group

  • Click Save

4. To modify an existing user

• • Go to Technical/Users

  • Click on the user ID and change their User group accordingly

  • To deactivate a user ID, uncheck the Active box near bottom center of screen

  • Click Save

Enable/Disable a User in the iSeries

• 1. Log into an iSeries (green screen) session (administrative clearance required)

  2. Go to WRKUSRPRF *ALL

     • Put a 2 beside the existing user profile you want to change

     • At Status, change to *ENABLED or *DISABLED

     • Enter to Save.

DO NOT DELETE an iSeries User ID

1. Done incorrectly, this can inadvertently delete key files associated with a user ID. Call Jeff or Kurt at Goodin Associates for help, 618-549-0286.

iSeries User ID Start Menus (more details)

Security in the iSeries is established at numerous levels. When it comes to users or User IDs, the iSeries regulates user authorities by requiring the assignment of a User Class, and by limiting user access to menu options through the assignment of initial (start) menus. Both settings are established when a User ID is first created, and can be modified as needed by admin staff. 

User Class options range from USER through security administrator (SECADM), and function much like Windows security groups. 

USER --view-only users

SYSOPR --data entry staff

SECORF --admin staff

Initial (start) menus provide users a structured needs-based subset of PC JIMS menu options. Menu options that users aren't authorized to use are inactivated. Secondary and tertiary menus are similarly controlled. 

PC JIMS Courts users: 'Current library' = GALCRT. 'Initial menu' = [depends on user]. 'Library' = GALCRT.

Initial menu options (depends on user):

MNUMNU (Main menu) --Clerk staff

MNUONE --Clerk staff with fewer authorities/responsibilities

MNUJDG (Judge menu)

MNUPRB (Probation --for users who do not use PCJ Probation)

MNUSTA (State’s Attorney / Public Defender menu -- for users who do not use PCJ Prosecutor or PCJ PubDef) 

(Trial Court Administrators --Security Table settings: users should be able to look up cases and schedules. The rest is up to the individual Clerk. As to Imaging,  add them to the Circuit Clerk group as Staff, or help the Clerk create a unique group with special authorities. Staff should work. Plus, they can now be granted access to individual documents that might be impounded or sealed as needed.  

MNUSHF (Sheriff’s menu)

MNUPUB (Public access menu)

The options available to users based on their Initial menu:

MNUMNU (Main menu) 

Courts menus

· Main data-entry menu

· Second data-entry menu

· Daily reports menu

· Monthly reports menu

· Annual reports menu

· Finance menu

· Scheduling menu

· Technical menu

Support menus

· Main data-entry menu

· Reports menu

Jury menus

· Main data-entry menu

· Reports menu

Auxiliary menus

· Miscellaneous menu

· J&S restitution menu

· Automated disposition report menu

· Employee management menu

MNUONE (Menu one)

· File a new case

· File an old case

· Add a litigant to a case

· Edit a filed case

· Additional information civil

· Additional information criminal

· Edit alias information

· Accounts receivable

· Add a court payment or bond

· Change a court payment or bond

· Record will deposit information

· Check a case folder in or out

· Edit record sheet information

· Locate a case by ticket number

· View case information

· View balance on account

· Edit custom notices for courts

· Case management hub

· Time clock

MNUJDG (Judge menu)

· View case information

· View litigant addresses

· Edit attorney addresses

· Edit record sheets

· View schedule information

· View daily docket case at a time

· View caseload for week

· Print a docket

· Print cases filed by attorney

· Print speedy trials

· Edit pocket court dates

· Edit conflict dates

· Print conflict dates

· View warrant and arrest dates

· Print warrants

· View support history

· View balance on account

· View recipient address

· Print notice of appearance

· Print quick notice of appearance

· Locate a case by ticket number

· Case management hub

· Support hub

· Search the offense table

· Got to Reports menu

· Send or receive a message

MNUPRB (Probation menu, view-only like MNUJDG)

MNUSTA (State’s Attorney / Public Defender menu)

· View case information

· View archive records

· View address information

· View record sheet

· View index of wills

· View schedule information

· View daily docket case at a time

· View caseload for week

· Check out a case folder

· View balances on court accounts

· View recipient address

· View warrant and arrest dates

· Locate a case by ticket number

· Print a docket

· Search offense table

· Edit custom notices for courts

· Case management hub

· Child support hub

· Go to reports menu

MNUSHF (Sheriff’s menu)

· View case information

· View address information

· View record sheet

· View schedule information

· View daily docket case at a time

· View caseload for week

· Print a docket

· Print outstanding warrants

· View balance on account

· View warrant and arrest dates

· Case management hub

MNUPUB (Public access menu)

· View case information

· View archive records

· View address information

· View record sheet

· View index of wills

· View schedule information

· View daily docket case at a time

· View caseload for week

· Check out a case folder

· View balances on court accounts

· Case management hub

· Go to reports menu 

PC JIMS Probation users: 'Current library' = GALPRB. 'Initial menu' = MNUONE. 'Library' = GALPRB.

PC JIMS Prosecutor users: 'Current library' = GALCRT. 'Initial menu' = MNUSTA. 'Library' = GALCRT.

PC JIMS Public Defender users: 'Current library' = GALDEF. 'Initial menu' = MNUONE. 'Library' = GALDEF.