Employee Management Pgm: The Employee Hub
The Employee Hub
Add and search for employees
Access from Employee menu in Main screen, or by using the Hub icon
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Search for an Employee
Search by Name or SSN
Searching for all active employees by checking the Show Actives Only and pressing Search will display all active employees
Edit an Employee
Search for employee
Right-click on name and select Edit Employee or double click on employee name in hub
Edit Employee Screen will open
Import Hours from the Time Clock
Import employee hours from the Time Clock from the Main screen, or from the Hours tab of the Edit Employee Information screen
Import Hours from Main Screen
You can import hours for one, or for multiple employees at same time.
Access Import Time Clock screen from Technical->Utilities->Import Hours
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Select the Begin and End dates from the drop downs or select a preset date range from the drop down to the right
Press the Load button
Available Time Clock data will display in columns
Social Security Number
Name
Import- boxes will be checked to import hours
Period Ending- date that employee clocked in
Hours- amount of time that is available to be imported
Current Hours- amount of time that already displays for that date in the Hours tab of the Edit Employee Information screen
Formatted in hours:minutes
If time already exists in this field, user may have already imported the time or entered Paid Leave time
Check the boxes in the Import column to indicate the hours that are to be imported
The Mark All button may be used to check all boxes at once
The Clear All button may be used to uncheck all the boxes that have been checked
Press the Import button once all appropriate boxes are checked
Import Time Clock screen will close when Import button is pressed.
Edit Employee Hours
Search for an employee
Right-click on name and select Edit Employee from menu, select Hours tab
Hours Earned/Used/Balance are displayed for Vacation, Sick, Holiday, Bereavement, Misc., Personal, and Comp Time are shown in appropriate columns
Hours can be imported from the Time Clock program by using the Import Hours From Time Clock button
In Import Hours window, select the appropriate dates and press Search
Hours from the Time Clock will be displayed, select all hours to import by checking the appropriate boxes then press the Import button.
Imported hours will immediately display in the bottom section of the screen when Import Hours window closes
Hours can be added manually in the bottom box
Starting with the Period Ending Column, type the Period Ending Date in the blank field
Drop down will be in blank field of Type column to select the appropriate type of hours
Insert the appropriate amount of hours into the Hours column
Days column will automatically update with the appropriate percentage
To clear an employee's hours press the Clear Hours button on the Hours tab of the Edit Employee screen
Check the boxes to select the type of hours to clear, then press OK
Totals for Paid Leave/Used column in the upper box of the Hours tab will automatically adjust to show that the hours have been cleared.
Save after hours have been edited or reported